Everything Booster Clubs Need to Know About the Fiscal Year

Calendar Pages

What is a fiscal year, in a nutshell? A fiscal year defines the start and end dates for an organization’s accounting. Annual and quarterly reports to donors, as well as tax filings, all flow from the fiscal year. So do budgeting and revenue goals. While the majority of U.S. companies’ fiscal year perfectly overlaps the calendar year (Jan. 1st to Dec. 31st), deviating from those dates is more common than you’d think. For example, check out the fiscal years for these organizations: Feb. 1st … [Read more...]

Passive Fundraising With Scrip: 5 ways to spread the word

Little boy with megaphone

Once you've set goals for your scrip fundraising campaign and  have a clear understanding of where you’re headed, it’s important to think about how you’ll get there. There are many ways to promote your efforts, and with a long-term project like electronic scrip enrollment or scrip sales, it’s important to continually reach out to your supporters in new and unexpected ways. 5 ways to communicate your campaign: 1. Bide your time. Many boosters who sell scrip or participate in electronic scrip … [Read more...]

Passive Fundraising With Scrip: 4 tips for setting campaign goals

Sketching a Plan

Though electronic scrip fundraising is more passive than selling traditional scrip, some initial legwork is required to get your fundraising campaign off the ground. To ensure your club’s scrip efforts start strong and maintain their momentum into the future, it is important to have attainable goals and a clear plan for achieving them. First, set your target. You want to be sure you have realistic expectations of how your scrip donations will contribute to upcoming projects. If you are … [Read more...]

Passive Fundraising With Scrip: Getting the most from your campaign

Grocer in Produce Area

In deciding how your club can make the most of scrip fundraising, it is important to consider the context of your campaign. Regardless of how actively you fundraise, with electronic scrip programs, you can only do so much to encourage supporters to shop. Before your club begins fundraising with scrip, you can ask yourself a few questions that will help you make the most of your campaign: Will local businesses support your club's campaign? Make a list of participating merchants in your area, … [Read more...]

Passive Fundraising With Scrip: Little effort, big donations

Torn Company Scrip

There are two primary kinds of fundraising that organizations use to increase donations: active fundraising, which requires large amounts of time and resources (like a car wash), and passive fundraising, which goes on in the background and requires little effort on your club’s part. Traditional scrip fundraising falls somewhere between active and passive. Clubs are required to purchase gift certificates or cards from participating merchants at a discounted rate, then sell them at full value to … [Read more...]

Should Your Booster Club Buy Insurance?

Throwing a life preserver

It was a booster club’s worst nightmare: A referee at a charity volleyball game injured her ankle when the stand she was sitting on collapsed. The booster club turned to the school district for help, only to be told that the district’s insurance would not cover the referee’s worker’s compensation claim, and that they considered the club financially responsible. The ensuing legal wrangling led to the dissolution of the booster club under threats of a lawsuit. "I'm just a mom, you know," Karen … [Read more...]

Making Traditions (Whether You Mean To Or Not)

Memory Lane

We are the makers of memories! What are your best memories from high school? What stories do you retell when you go to a reunion or get together with your old classmates? Arguably, most booster clubs aim to make great memories, so I think it’s crucial that we try to put a finger on what made our own experiences stick with us over time. Sometimes experiences are memorable because of random events--spontaneous downpours, chance encounters, or the serendipity that sparks both romantic and … [Read more...]

5 Ways to Manage Booster Club Grants

Money

Just as there are different kinds of booster clubs and ways to raise funds, there are many ways for booster clubs to distribute grant funds they raise among different groups. I’ve observed numerous clubs take different roads in managing budgets to meet their individual needs. Understanding the five most common modes of funding allocation can help board members choose the system that will best benefit the club, school, and students. 1. Monthly: Booster clubs evaluate requests for funding and … [Read more...]

What Booster Officers Need to Know About Title IX

High School Girls on Track

As schools continue to face shrinking budgets, funding for extracurricular activities is often first on the chopping block. Administrators increasingly rely on the hard work of booster clubs to keep these programs open to the students who benefit from them so very much. But while generous, donations from booster clubs can cause problems for school officials who struggle to remain in compliance with Title IX, a federal law prohibiting sex discrimination in educational institutions, especially … [Read more...]

Booster News: Tax Alert!

time for taxes

While some booster club board members are focusing on recruitment, funding requests, and fundraisers, treasurers should take a minute right now to think about tax filings. Nonprofits are required to file a tax return, even if they don’t owe any taxes. Small organizations with under $50,000 in gross receipts have to file, too. However, they can use a 990-N “postcard,” which is more simple than regular nonprofit filing. Either way, it’s time to start gathering receipts and training new volunteers … [Read more...]